For wholesalers and distributors
We become your accounts team. We chase every customer on account and ring the ones who pay late. Every week you know who's behind, and your supplier bills come to you ready to pay. Your cash comes back when it should.
A few questions on your phone, between deliveries. Your price comes back in writing. No sales call.
See what it costsSound familiar?
The pallets went out on time. The money didn't come back on time. In between, you're the one paying for your customers' stock.
You don't have a customer problem. You have a nobody-has-time-to-chase problem.
And you shouldn't have to be the bad guy to get it.
How a 30-day invoice turns into a write-off
The call nobody wants to make
The trade account three weeks past terms that's still sending orders. The big customer you can't afford to upset. Ringing them is the job nobody wants, so it waits. We make those calls for you, as your accounts team, in words you've approved. Then we tell you who promised to pay, and when.
Get my fixed priceYour copy · Keep this one
A long month is our cost, not your bill.
You release it in your own bank. We never hold your money.
In words you signed off.
What changes
Customers hear from your accounts team before the due date, and get a call when they slip.
Ship it or hold it: your call, never ours. You just make it knowing who owes what.
Every bill checked and lined up for you. You approve it in your own bank.
One short list every week, and books ready whenever your accountant asks.
Chasing and calls from A$1,800 a month. Nothing starts until you say yes.
Meet your accounts team
You built it on getting the right stock to the right customers. Chasing money and keeping the books straight is a different job, and it shouldn't eat your evenings.
So hand it to people who do it all day: our own bookkeepers and accounts officers in Manila, employed by WorkAid. Manila is two to three hours behind Sydney, so our working day overlaps yours.
Step one takes a few minutes on your phone, between deliveries.
How many invoices you send and bills you get each month. A rough guess is fine.
One monthly price for the lot. Nothing starts until you say yes.
We set you up, bring your books up to date, then get onto the customers who are behind.
Invoice chasing from A$1,800 a month. Bookkeeping only from A$650.
How it works
Your customers hear from you before the due date, politely, with the invoice right there. No hunting for the PDF. No “we never got it”.
Rhea V. calls their accounts team, gets a date, and holds them to it. You don't make the awkward call. Customers you want handled gently are handled gently, and anything that needs a decision comes to you.
The money lands in your account and the invoice comes off the list. Every week you see who's paid, who's promised and who needs a word from you.
Prices
Set once from your usual month: invoices out, bills in. Then fixed. Never on hours.
What do you need off your plate?
Prices are on this page. No sales call needed.
Clean books, every month.
A$650a month
Starter does not include invoice chasing.
Get my fixed price for StarterGet paid on time. Pay suppliers on time.
A$1,800a month
Everything in Starter, plus:
Reminders and calls go out in your name, in words you approve.
Get my fixed price for GrowthFor bigger teams and bigger books.
A$2,400a month
Everything in Growth, plus:
Higher volumes quoted to your numbers.
Get my fixed price for ScaleWe set everything up and bring your books up to date. The fee depends on how far behind they are, and it's paid with your first month, before work starts.
Already a client? We also take on fixed-price automation projects, A$1,500–5,000 each plus a small monthly support retainer.
Sunday, 11:48pm
Friday, 5:42pm
Your customers chased and called, your supplier bills ready to pay, your cash back on your terms. Tell us roughly how many invoices you send and bills you get each month, and we'll come back with one monthly price, in writing. Nothing starts until you say yes.
They hear from your accounts team, which is what we are. Emails go from your accounts address in words you've approved. Calls are made by our team in Manila, every one with at least two years on Australian clients. They follow the rules you set: who's handled gently, what we can agree, and what comes back to you first.
You decide who's handled gently, whether it's your biggest trade account or a customer you've had for years. Tell us which customers get a softer touch, and anything sensitive comes to you before we act. If an invoice gets to 30 days overdue, it's your call what happens next: hold supply, a payment plan or a collection agency. We prepare the file.
No. We check your supplier bills and line them up for you to pay. You approve the payments and release them in your own bank. We never hold your money and never approve a payment.
We do. Onboarding sets up your reminders, your supplier list and your reports, and brings your books up to date. You answer a few questions and approve the wording. We take it from there.
No. We work in your own Xero or MYOB file. Your stock and payment apps keep feeding it exactly as they do now, and your books stay yours.
Yes. You’ll see exactly which invoices it paid off and which are still owing. When it isn’t clear, we ask the customer, not you.
We get every bill ready for you to pay, from local and overseas suppliers alike: checked against what you ordered, what turned up and the price you agreed, with duplicates and price rises queried with the supplier first. You approve and release every payment in your own bank.
No. In Australia only a registered BAS or tax agent can provide BAS services for a fee. We get your books ready to lodge and they go to your own accountant or BAS agent. If you don't have one, we'll introduce a registered agent we work with. If you also run a business in the Philippines, BIR filings go through our CPA partner there.
By how much comes through each month: the invoices you send, the bills you get and the transactions through your bank account. You get one fixed monthly price, in writing, before we start. It's billed monthly in advance in Australian dollars, and it doesn't change with the hours we spend.
Setting up your reminders, your supplier list and your reports, and bringing your books up to date. It's A$500–1,500 one-off, depending on how far behind the books are, and it's paid with your first month, before work starts.
Bookkeepers and AP/AR officers employed by WorkAid in Manila. Every one has at least two years on Australian clients, in Xero or MYOB. Manila is two to three hours behind Sydney, so our working day overlaps yours, and our quality assurance is led by a CPA, Sharon P.
Once you’re a client, yes. Each automation project has a fixed price, A$1,500–5,000, plus a small monthly support fee. We start with what matters most: getting your invoices paid and your bills sorted.
We bill monthly in advance. If a payment fails, work pauses until it clears. Your books, your file and your logins stay yours throughout.
